AN120071 – Boral Resources (NSW) Pty Limited Sydney Metropolitan Concrete Contract Determination
APPENDIX 7 - CONSULTATIVE COMMITTEE GUIDELINES GUIDELINES FOR JOINT CONSULTATIVE COMMITTEE
Introduction
Boral, the Operators and the Union are committed to the formation of a Joint Boral/Operator Consultative Committee.
These guidelines have been developed to provide a workable framework for the operation of the consultative committee.
Objective
The objectives of the Consultative Committee are to increase the efficiency, productivity, flexibility and competitiveness of Boral and to enhance business opportunities and security of the Operators. They are to establish improved and effective consultation and communicated procedures between Boral and you, to enhance relations at the workplace, to facilitate the successful implementation of agreed key initiatives and to provide Management and you with an informed basis upon which to make decisions.
Further, the Consultative Committee will be the vehicle through which subsequent agreements will be developed, consistent with the framework established.
All such subsequent agreements reached will be subject to endorsement by you in consultation with the union and Boral.
Composition
The consultative committee should include:
At least one senior management representative; and
In excess of 50% Operator representatives. The Operator representatives are to be democratically elected with proper records of such election to be kept.
The actual procedures for appointment of management and election of your representatives will be determined respectively by Boral and you.
In the determination of your representatives on the committee, consideration should be given to:
the make-up of the fleet;
the size of the fleet;
the number of distinct operations;
any shift arrangements;
the company structure;
other existing consultative mechanisms.
The committee, once established may invite other persons to attend specific meetings on an ex-officio basis.
Term Of Office
Members elected or appointed on the committee shall hold office for a period of two years, and will be required to retire at the conclusion of the period so that other people have the opportunity of participating and contributing. Retiring members may re-nominate. It is the responsibility of each committee member to attend meetings on a regular basis and to represent the views and opinion of those people he or she represents.
If a member of the committee ceases engagement with Boral or can no longer fulfil his or her responsibilities, a new election or appointment should be made.
Terms Of Reference
The following matters shall form the basis for the work of the committee:
1. The implementation of key initiatives of this Part A at the workplace.
2. To give consideration to the introduction of technological change or other significant changes in the organisation or workplace.
3. To develop a framework for skills development and provision of training within their workplace.
4. To give consideration to Equal Opportunity principles as appropriate.
5. To consider the introduction of new work arrangements, and the effective utilisation of skills.
6. To review other matters raised by management representatives or your representatives which impact on you or which contribute to the improved operation and efficiency of Boral.
7. Specifically the committee will be required to monitor, develop, address and recommend upon those matters identified as part of the Consultative Committee responsibility in this Part A.
Structure Of Meetings
1. Chairperson
A chairperson shall be elected by the committee where possible from your members of the committee.
The committee will decide a formula for appointing and rotating the chairperson.
2. Secretary
A Secretary shall be appointed for the purposes of recording minutes, preparation and distribution of agendas and other administrative duties. The administrative requirements of this position will be provided by Boral. The person appointed to this position will not be a member of the committee.
3. Agenda
All members of the committee shall have a right and a responsibility to submit agenda items. The agenda, minutes and any relevant background documentation shall be circulated one week prior to the meetings.
4. Meetings
The committee shall meet at least every month. The committee may determine that it shall meet on a more frequent basis. Special meetings of the committee may be called after informal discussions between members. The meetings of the committee will be held at a place and time convenient to the members of the committee. A reasonable time limit should be placed on the length of meetings. Enough time will be provided to adequately deal with the agenda items. Meetings should operate on a consensus basis.
5. Minutes
The Secretary shall minute the proceedings of each meeting of the committee. The minutes are to be circulated to each member of the committee, verified by committee members prior to the next meeting and signed by the Chairperson at the next meeting of the committee as a true and correct record of the proceedings of the committee.
The Secretary will be responsible for ensuring that a complete set of minutes is maintained and available as a permanent record.
6. Future Meetings
The date of the next meeting of the committee will be set at the close of the previous meeting.
7. Confidentiality
All members of the committee and the Secretary of the committee shall accept that, whilst the spirit of genuine consultation is to be paramount, at no time shall persons disclose any matter, the confidentiality of which is in Boral's best interest or where confidentiality has been specifically agreed with a third party. Minutes of the meeting are to be drafted with regard to confidentiality.
8. Management Response
Senior management of Boral must formally respond to the committee's recommendations. Normally this will take place prior to the next meeting of the committee.
Training
All members of the committee shall be entitled to training in meeting procedures and relevant related skills required to ensure that they are in a position to represent their constituents and play an active role in the operation of the committee. The nature, time and extent of training provided shall be determined between management and your committee members.
Discrimination
Management shall not dismiss you or injure you in your engagement or alter your position to your detriment by reason of the fact that you are a member of or have an interest in the consultative committee.
Rights And Duties
All members of the committee are required to carry out their duties in a responsible and honest manner in the spirit of this Part A.
To attend the meeting and be present a few minutes before the time stated on the agenda;
to forward apologies to the Secretary if unable to attend the meeting;
to come to the meeting prepared, having read the minutes of the previous meeting;
to study the agenda beforehand and be prepared with notes to make contributions briefly, clearly and perhaps with illustrations on matters affecting him/her or those he/she represents;
to represent the views and opinions of those people he or she represents and not just his or her own;
to speak on the basis of the facts presented and not on the basis of preconceived ideas, not based on facts;
seeking the view of constituents on issues to be discussed by the committee;
encouraging and assisting constituents to submit agenda items;
providing explanations of items recorded in the minutes;
report back meetings in realistic time will be arranged by Boral as required.
Adoption Of Procedural Guidelines
The Joint Consultative Committee is to approve and adopt a set of guidelines at the first available meeting. All committee members are to receive a copy of the guidelines.
The procedural guidelines should be appended to the minutes and the following certification is to be completed.
Certification
This is to certify that the Joint Consultative Committee has adopted the procedural guidelines attached at its meeting on....................... |
Signed |
Chairperson |
Secretary |
