AN160133 – Foremen (Building Trades) Award 1991
(1) In addition to the requirements of the Industrial Relations (General) Regulations 1997, each employer shall keep a record, on a separate page for each employee, from which can be readily ascertained the following:
(a) the name of each employee and his/her classification;
(b) each day worked, the hours worked each day, including time of starting and finishing work each day, overtime hours worked and meal breaks taken;
(c) the gross amount of ordinary wages, overtime wages, special rates and specific allowances paid each pay week;
(d) the amount of each deduction and the nature thereof;
(e) the net amount of wages and allowances paid each pay week;
(f) any relevant records which detail taxation deductions and remittances to the Australian Taxation Office, including those payments made as PAYE tax whether under a Group Employer’s Scheme or not;
(g) a certificate or other documentation from the Construction Industry Long Service Leave Payments Board which will confirm the employer’s registration, the date of the last payment, and the period for which that payment applies;
(h) the employer’s and the employee’s Construction & Building Union Superannuation number or other occupational superannuation number and the contribution returns by the employer to the Construction & Building Union Superannuation or other occupational superannuation schemes on behalf of the employee, where such benefit applies; and
(2) In addition, the employer shall record the location of the job if it is outside the Perth Metropolitan area.
(3) The employer shall provide evidence of the employer’s current Workers Compensation Policy or other satisfactory proof of insurance such as a renewal certificate.
(4) Subject to subclause (6) of this clause, all records and documentation referred to in subclauses (1), (2) and (3), or copies thereof, shall be available for inspection by a duly accredited official under the rules of an organisation of employees bound by this Award during the usual office hours, at the employer’s office or other convenient place. This is subject to reasonable notice of not less than 24 hours of the intention to inspect the records being given to the employer by the union or duly accredited union official.
(5) Subject to subclause (6) of this clause, upon request the employer shall within 48 hours make copies available for the union of the record maintained under subclause (1) of this clause if the Secretary of the Union reasonably suspects that a breach of the Award has been committed. If agreed between the parties, copies of the records shall be sent to the union office. Otherwise, the union shall arrange for copies of the records to be collected.
(6) The employer may refuse the representative access to the records if the employer:
(a) is of the opinion that access to the records by a duly accredited official of the organisation of employees would infringe the privacy of persons who are not members of the union;
(b) undertakes to produce the records to an Industrial Inspector within 48 hours of being notified of the requirements to inspect by the Union official; and
(c) complies with the undertaking to produce the records to an Industrial Inspector.
