AN160268 – Public Service Award 1992
An officer who travels on official business shall be reimbursed reasonable expenses on the following basis:
(1) When a trip necessitates an overnight stay away from headquarters and the officer:
(a) is supplied with accommodation and meals free of charge; or
(b) attends a course, conference, etc., where the fee paid includes accommodation and meals; or
(c ) travels by rail and is provided with a sleeping berth and meals; or
(d) is accommodated at a Government institution, hostel or similar establishment and supplied with meals;
(e) reimbursement shall be in accordance with the rates prescribed in Column A, Items (1), (2) or (3) of Schedule I. - Travelling, Transfer and Relieving Allowance of this Award.
(2) When a trip necessitates an overnight stay away from headquarters and the officer is fully responsible for his or her own accommodation, meals and incidental expenses:-
(a) where hotel or motel accommodation is utilised reimbursement shall be in accordance with the rates prescribed in Column A, Items (4) to (8) of Schedule I. - Travelling, Transfer and Relieving Allowance of this Award; and
(b) where other than hotel or motel accommodation is utilised reimbursement shall be in accordance with the rates prescribed in Column A, Items (9), (10) or (11) of Schedule I. - Travelling, Transfer and Relieving Allowance of this Award.
(3) When a trip necessitates an overnight stay away from headquarters and accommodation only is provided at no charge to the officer, reimbursement shall be made in accordance with the rates prescribed in Column A, Items 1, 2 or 3 and Items 12, 13 or 14 of Schedule I. - Travelling, Transfer and Relieving Allowance of this Award subject to the officers' certification that each meal claimed was actually purchased.
(4) To calculate reimbursement under subclauses (1) and (2) of this clause for a part of a day, the following formula shall apply:-
(a) If departure from headquarters is:
(b) If arrival back at headquarters is:
(5) When an officer travels to a place outside a radius of fifty (50) kilometres measured from the officer's headquarters, and the trip does not involve an overnight stay away from headquarters, reimbursement for all meals claimed shall be at the rates set out in Column A, Items (12) or (13) of Schedule I. - Travelling, Transfer and Relieving Allowance of this Award subject to the officer's certification that each meal claimed was actually purchased: Provided that when an officer departs from headquarters before 8.00am and does not arrive back at headquarters until after 11.00pm on the same day the officer shall be paid at the appropriate rate prescribed in Column A, Items (4) to (8) of Schedule I. - Travelling, Transfer and Relieving Allowance of this Award.
(6) When it can be shown to the satisfaction of the Employer by the production of receipts that reimbursement in accordance with Schedule I. - Travelling, Transfer and Relieving Allowance of this Award does not cover an officer's reasonable expenses for a whole trip the officer shall be reimbursed the excess expenditure.
(7) In addition to the rates contained in Schedule I. - Travelling, Transfer and Relieving Allowance of this Award an officer shall be reimbursed reasonable incidental expenses such as train, bus and taxi fares, official telephone calls, laundry and dry cleaning expenses, on production of receipts.
(8) If on account of lack of suitable transport facilities an officer necessarily engages reasonable accommodation for the night prior to commencing travelling on early morning transport the officer shall be reimbursed the actual cost of such accommodation.
(9) Reimbursement of expenses shall not be suspended should an officer become ill whilst travelling, provided leave for the period of such illness is approved in accordance with provisions of Clause 26. - Sick Leave of this Award, and the officer continues to incur accommodation, meal and incidental expenses.
(10) Reimbursement claims for travelling in excess of 14 days in one month shall not be passed for payment by a certifying officer unless the Employer has endorsed the account.
(11) An officer who is relieving at or temporarily transferred to any place within a radius of fifty (50) kilometres measured from the officer's headquarters shall not be reimbursed the cost of midday meals purchased, but an officer travelling on duty within that area which requires absence from the officer's headquarters over the usual midday meal period shall be paid at the rate prescribed by Item 17 of Schedule I. - Travelling, Transfer and Relieving Allowance of this Award for each meal necessarily purchased, provided that:-
(a) such travelling is not a normal feature in the performance of the officer's duties; and
(b) such travelling is not within the suburb in which the officer resides; and
(c) the officer's total reimbursement under this subclause for any one pay period shall not exceed the amount prescribed by Item (18) of Schedule I. - Travelling, Transfer and Relieving Allowance of this Award.
