AT801922 - Victorian Catholic Schools and Catholic Education Offices Award 1998 [Transitional]
46.1 Definition
Catholic Education Office Clerical Employees are employed in Catholic Education Offices in a clerical capacity.
46.2 Classification
[46.2 varied by PR962601 ppc 13Sep05]
Catholic Education Office Clerical Employees shall be classified in one of the levels 1 to 4. Employees shall be graded at the level where the principal duties of their employment, as determined by the employer, require the exercise of the majority of the skills for that level.
46.3 Classification Levels
46.3.1 Level 1
46.3.1(a) Employees at this level will perform mainly routine duties such as the following: sorting of mail, photocopying, filing, switchboard/reception duties, operation of all general office machines, courier/dispatch duties, copy typing 25 wpm. Major duties will normally be in one of these areas.
46.3.1(b) These employees will require general supervision.
46.3.2 Level 2
46.3.2(a) Employees at this level will have the ability to perform a range of Level 1 tasks as well as some of the following: basic word processing skills, typing 40 wpm., basic book-keeping skills, graphic arts, basic secretarial duties, basic use of one or more soft ware packages, preparation of basic correspondence from instruction, assist with library duties.
46.3.2(b) These employees will require general/limited supervision.
46.3.3 Level 3
46.3.3(a) Employees at this level will have the ability to perform a range of Level 1 and 2 tasks as well as some of the following: advanced word processing skills, typing 60 wpm., advanced use of more than one software package, general administrative skills, advanced data entry, preparation of correspondence from minimal instruction, secretarial skills, library duties.
46.3.3(b) These employees will require limited supervision.
46.3.4 Level 4
46.3.4(a) Employees at this level will have the ability to perform the majority of tasks at Levels 1 to 3 as well as senior administrative skills including the following: advanced secretarial skills and responsibilities, including minute-taking and preparation of agenda, typing 80 wpm., preparation of documents and correspondence with minimal instruction, senior Registry duties, payroll responsibilities, co-ordination of service areas, a level of confidentiality, may be required to supervise administration staff.
46.3.4(b) These employees will require minimal supervision.
46.3.5 In addition, Level 4 Catholic Education Office Clerical Employees will be classified at the appropriate subdivision according to the following:
46.3.5(a) Level 4 Subdivision 1: Where such employees are responsible for the co-ordination of duties of up to 2 other Catholic Education Office Clerical Employees.
46.3.5(b) Level 4 Subdivision 2: Where such employees are responsible for the co-ordination of duties of 3-4 other Catholic Education Office Clerical Employees.
46.3.5(c) Level 4 Subdivision 3: Where such employees are responsible for the co-ordination of duties of 5-6 other Catholic Education Office Clerical Employees.
46.3.5(d) Level 4 Subdivision 4: Where such employees are responsible for the co-ordination of duties of more than 6 other Catholic Education Office Clerical Employees.
46.4 Re-classification
If the Catholic Education Office Clerical Employee believes that the nature of the job has changed to such an extent as to warrant a re-classification, the Catholic Education Office Clerical Employee shall apply to the Director of the Catholic Education Office with supporting evidence. If a dispute arises, as to the level of classification, the Grievance Procedure in clause 10 – Grievance procedure shall apply.
