AP766925 - Aboriginal Legal Rights Movement Inc. (SA) Award, 1999

Aboriginal Legal Rights Movement Inc. (SA) Award, 1999

AP766925 - Aboriginal Legal Rights Movement Inc. (SA) Award, 1999

SCHEDULE 1 - CLASSIFICATION CRITERIA AND DEFINITIONS

S1.1 LEVEL 1

S1.1.1 This is the base level of the classification structure. There are no prescribed educational qualifications required.

S1.1.2 Positions at this level work under close direction and initially require the application of basic skills and routines such as:

providing receptionist services;
straight forward operation of keyboard equipment;
filing;
photocopying;
collating;
collecting and distributing:
rounds and mail procedures;
carrying out routine checks by simple comparisons;
simple coding;
maintaining basic records;
obtaining or providing information about straight forward matters; and,
routine user maintenance of office equipment.

S1.1.3 The work may involve a combination of the activities outlined above including keyboard, clerical and other duties.

S1.1.4 Initially work is performed under close direction using established routines, methods and procedures and there is little scope for deviating from these. Tasks should be mixed to provide a range of work experience; some may be of a routine operational nature. Problems can usually be solved by reference to straight forward methods, procedures and instructions. Assistance is available if required when problems arise.

S1.1.5 Staff undertaking work at this level would normally become competent in individual tasks after a limited period of training or experience.

S1.1.6 The work performed may be routine in nature but some knowledge and application of specific procedures, instructions, regulations or other requirements relating to general administration (e.g. personnel or finance operations) and to specific programs or activities may be required.

S1.1.7 Staff at this level may assist more senior officers in the tasks being undertaken by them. Work may include drafting of basic material for inclusion in reports and submissions, issuing form or routine letters and checking applications for benefits or grants.

S1.1.8 Positions at Level 1 have no supervisory responsibilities, although more experienced staff may assist new staff and provide guidance and advice.

S1.2 LEVEL 2

S1.2.1 This level encompasses a range of work which requires routine experience or the application of skills derived from work of a similar nature and a general knowledge of the work to be performed. This is the first level which may include a supervisory role. Staff may be required to follow and interpret rules, regulations, guidelines, instructions and procedures, and be capable of undertaking a range of duties requiring judgement, liaison and communication within the Movement and with other interested parties.

S1.2.2 Positions at this level usually work under general direction and the work is subject to regular checks. Detailed instruction is not necessary and there is scope for staff to exercise initiative in applying established work practices and procedures.

S1.2.3 The solution of problems may require the exercise of limited judgement, though guidance would be available in procedures, guidelines, regulations and instructions. The understanding of the information should allow decisions or policies relating to specific circumstances to be explained. Liaison within the Movement or with other interested parties may be necessary.

S1.2.4 This is the first level at which formal delegations may be found within the operations of the work area (e.g. approval of leave, examination of accounts).

S1.2.5 Secretarial/administrative support positions may be included in this level where this is warranted having regard to:

S1.2.5(a) the range and knowledge and skills required;

S1.2.5(b) the degree of independence and responsibility assumed in undertaking tasks; and

S1.2.5(c) the degree of direction given by the supervisor.

S1.2.6 Positions where there is a frequently recurring need to take and transcribe verbatim the proceedings of conferences, deputation’s or enquiries are included in this level.

S1.3 LEVEL 3

S1.3.1 Positions at this level usually work under general direction and require relevant experience combined with a broad knowledge of the Movement's functions and activities and a sound knowledge of the major activity performed within the work area. Positions with supervisory responsibilities may undertake some complex operational work and may assist with, or review work undertaken by subordinates or team members.

S1.3.2 Positions with supervisory responsibilities may include a degree of planning and co-ordination and tasks such as monitoring staff attendance and work flow.

S1.3.3 Problems faced may be complex yet broadly similar to past problems. Solutions generally can be found in documented precedents, or in rules, regulations, guidelines, procedures and instructions though these may require some interpretation and application of judgement. There is scope for the exercise of initiative in application of established work practices and procedures.

S1.3.4 Positions in this level may exercise delegations. Decisions made may have an impact on the Movement (e.g. on financial resources) but are normally of limited procedural or administrative importance.

S1.4 LEVEL 4

S1.4.1 Positions in this grade usually work under general direction within clear guidelines and established work practices and priorities, in functions which require the application of knowledge, skills and techniques appropriate to the work area. Work at this level requires a sound knowledge of program, activity, policy or service aspects of the work performed within a functional element, or a number of work areas. This is the first level where technical or professional qualifications may be required or desirable.

S1.4.2 Work is usually performed under general direction and may cover a range of tasks associated with program activity or administrative support to more senior officers. Tasks may include providing administrative support to staff within technical or professional structures. This may include the collection and analysis of data and information and the preparation of reports, publications, papers and submissions including findings and recommendations.

S1.4.3 Positions at this level may have supervisory responsibilities over staff operating a wide range of equipment or undertaking a variety of tasks in the area of responsibility.

S1.5 LEVEL 5

S1.5.1 Positions at this level work under general direction in relation to established priorities, task methodology and work practices to achieve results in line with the goals of the Movement.

S1.5.2 Positions at this level may, under general direction of work priorities, undertake the preparation of preliminary papers, draft complex correspondence for senior officers, undertake tasks of a specialist or detailed nature, assist in the preparation of procedural guidelines, provide information or interpretation to other interested parties, exercise specific process responsibilities, and oversee and co-ordinate the work of subordinate staff. Positions at this level are found in a variety of environments and may undertake the management functions of a small local office or regional office structure.

S1.5.3 Work may involve specialist subject matter of a professional or technical, project, procedural or processing nature, or a combination of these functions.

S1.6 LEVEL 6

S1.6.1 Positions at this level may manage the operations of an organisational element usually under limited direction. Positions at this level undertake various functions, under a wide range of conditions to achieve a result in line with the goals of the Movement. Management of a program or activity may be a feature of the work undertaken at this level. Immediate subordinate positions may include staff in technical or professional structures, in which case supervision may involve the exercising of technical or professional skills or judgement.

S1.6.2 Positions at this level are found in a variety of operating environments and structural arrangements. The primary function may be:

S1.6.2(a) managing the operations of a discrete organisational element usually under limited direction;

S1.6.2(b) supervising the operations of an organisational element which is part of a larger office within a regional/state office environment;

S1.6.2(c) under limited direction in relation to priorities and work practices provide administrative support to a particular program or activity; or

S1.6.2(d) providing subject matter expertise or policy advice, including technical or professional advice, across a range of programs or activities undertaken by the Movement.

S1.6.3 Positions at this level would be expected to set and achieve priorities, monitor work flow and/or manage staffing resources to meet objectives.

S1.7 LEVEL 7

S1.7.1 Positions at this level, under limited direction, usually manage the operations of an organisational element, or undertake a management function, or provide administrative, technical or professional support to a particular program or activity, across a range of administrative or operational tasks to achieve a result in line with the goals of the Movement.

S1.7.2 Positions at this level may undertake a management function involved in the administration of a program or activity within the Movement. This includes the provision of advice, including technical or professional advice or undertaking tasks related to the management or administration of a program or activity, service delivery, including project work, policy, technical or professional advising, preparation or co-ordination of research papers, submissions on policy, technical, professional or program issues or administrative matters. Liaison with other elements of the Movement, other government agencies, state and local authorities and community organisations can be a feature.

S1.7.3 Positions at this level may represent the Movement at meetings, conferences and seminars. In some circumstances the supervisor or subordinates may be, or include, staff in technical or professional structures, in which case supervision is for administrative purposes only. In all other circumstances, supervision may involve the exercise of technical or professional skill or judgement.

S1.8 LEVEL 8

S1.8.1 Positions at this level usually control the Movement's functions or an organisational element, under the broad direction of a Senior Executive or comparable officer, involved in the administration or co-ordination of a specific program or activity within the Movement.

S1.8.2 Work at this level includes:

the development and/or the provision of policy, financial, specific subject matter, or administrative advice including technical or professional advice or undertaking high level project work, the preparation, implementation and review of policy instructions and administrative, technical or professional procedures for the guidance of functional elements of council's resolutions and directions;
the processing of representations to the council;
the administration of communities;
preparation of submissions and correspondence, liaison with government bodies and community organisations, including the provision of public information on programs, activities or projects;
representing the Movement at meetings, conferences and seminars.

S1.8.3 At this level positions may undertake a function across a range of administrative specialist or operational tasks. This may include either specific program or activity management, service delivery, provision of high level advice as a subject matter specialist including technical or professional advice, administration of technical or specialist projects, the goal of functional statement of the Movement. Immediate subordinate positions may include staff in technical or professional structures.

S1.8.4 Positions at this level may have (depending on the role and function) significant independence of action within the constraints or guidelines laid down by council.

S1.9 FIELD OFFICER LEVEL 1

S1.9.1 Positions at this level work under general direction in relation to established priorities, task methodology and work practices to achieve results in line with the goals of the Movement.

S1.9.2 Under general direction of Senior Field officer undertake attendance at police stations, office and elsewhere to provide basic advice to clients, assist with policy interviews, take initial instructions, liaise with prisoners and lawyers, assist in preparation of matters for court, monitor compliance by police and other General Orders and advise superiors of non-compliance, provide assistance and support at court, attend court to provide assistance to lawyers, appear on basic court attendance’s such as bail applications and remands.

S1.9.3 Work may involve some requirement to undertake duty outside ordinary working hours, up to the level provided for in Part 6 Clause 6.1.4.

S1.10 FIELD OFFICER LEVEL 2

S1.10.1 Positions at this level may from time to time manage the operations of other field officers usually under limited direction or in a small regional office. Positions at this level undertake more complex and difficult functions, under a wide range of conditions to achieve a result in line with the goals of the Movement. Management of one aspect of the Movement's field operations may be an element of the work undertaken at this level. Supervision may involve the exercising of technical or professional skills or judgement.

S1.10.2 Positions at this level would be expected to set and achieve priorities, monitor work flow and/or manage staffing resources to meet objectives.

S1.10.3 Positions at this level may require performance of some after hours duty up to the level provided for in 6.1.4.

S1.11 FIELD OFFICER LEVEL 3

S1.11.1 As for Levels 1 and 2 but with additional responsibilities.

S1.11.2 Under limited direction, usually manage the activities of other field officers on a day to day basis and under limited direction from the Director take responsibility for overall performance of the field operations section to achieve a result in line with the goals of the Movement.

S1.11.3 Positions at this level may undertake a management function involved in the administration of the filed operations, including ensuring adequate communication between staff concerning initial contacts with clients, maintaining standards of field staff and ensuring compliance with guidelines developed for field operations, overseeing and managing the use of vehicles by all staff, ensuring all staff to adhere to guidelines for the use of vehicles, collate data on attendances at policy stations and other locations. Liaison with other elements of the Movement, other government agencies, state and local authorities and community organisations are involved. Positions at this level would usually be considered part of the management structure of the Movement and would participate in management decision-making.

S1.11.4 Positions at this level may represent the Movement at meetings, conferences and seminars. In some circumstances the supervisor or subordinates may be, or include, staff in technical or professional structures in which case supervision is for administrative purposes only. In all other circumstances, supervision may involve the exercise of technical or professional skill or judgement.

S1.12 LEGAL OFFICER 1

Duties include Magistrates Court appearances, including trials; organisation of service provision to first level Courts and a range of civil matters.

S1.13 LEGAL OFFICER 2

Duties include Magistrates Court trials; District and Supreme Court pleas; arrangements; administration of multiple Courts and a range of civil matters.

S1.14 LEGAL OFFICER 3

S1.14.1 Only upon application and satisfaction of a number of criteria and to fill specified Legal Officer Level 3 vacancies.

S1.14.2 Duties include all court trials; occasional appellate work; more complex civil matters.

S1.15 LEGAL OFFICER 4

S1.15.1 To fill specific positions designated as requiring Legal Officer Level 4.

S1.15.2 Duties include the provision of advice to lower grade Legal Officers; complex trial work regularly; civil work of complexity; participation in policy matters as directed; Planning and Briefing Committee membership.

S1.16 LEGAL OFFICER 5

S1.16.1 To fill positions designated as requiring LO5.

S1.16.2 Duties include supervision of all LO's; participation in management and policy issues as directed; higher Court duties; membership of Planning and Briefing Committees.

S1.17 EXECUTIVE OFFICER

The Executive Officer is responsible for overall functions of the Movement. Ensure operations of all operational elements are in line with stated objectives and policies. Responsible for advising Council and recommending policy direction, final responsibility for proper financial administration, preparation of policy and procedural guidelines for staff, liaison with Government and other agencies, representing the Movement in public forums and in all other respects within constraints imposed by Council.